Role Overview

The post holder will be responsible to provide all round administration support to the Operations dpt and cover all aspects of Document Controller.

Duties & Responsibilities

• Maintain accurate operative records.
• Take minutes of meetings.
• Document controller.
• Archiving of site documentation recording and numbering appropriately to ensure everything is traceable.
• Arrange training and maintain records.
• Collate and issue Operations & Manual (O&M) Packs.
• Maintain site registers of design reviews.
• Manage, register and distribute all documentation received.
• Maintain stationery stocks and order all necessary office supplies.
• Maintain and update training records for site operatives.

Competency

• Demonstrates initiative
• Managing and planning workload to meet deadlines
• Operational improvements

Qualifications & Experience

Qualifications

• Certificates or training in Office Management is desirable.

Experience

• Previous experience within a similar role.
• Experience of Microsoft Office 365.
• Experience of dealing with an onsite sub-contract work force is desirable.
• Site Health and Safety Knowledge is desirable.

Knowledge

• Ability to identify and simplify processes where necessary.

Skills

• Highly Organised and structured individual.
• Confident to work independently.
• Willing to learn new skills and take on new challenges.
• Excellent Communicator and Team Player with the ability to integrate with colleagues of all levels.
• Drive to seek continual improvement in the business.
• Clear communication and customer services skills.

If you are interested in applying for this role please send your CV and covering letter to hr@abbeypynford.co.uk